Configuring the Interactive Room Booking App with Google

Overview

This article describes how to configure the Interactive Room Booking App to allow for meetings to be booked directly from the Signagelive player, if the player has touch functionality.

Prerequisites

In order to be able to configure a Signagelive player to provide the ability to be able to book meetings, the following items are required:

• Connected Google account within the Signagelive 
• A touch enabled Signagelive player, see here for supported players.
• Although not a requirement, generally we would recommend using Resources you have configured within your Google account, which correlate to the Room you have available.

For details on connecting your Google account and setting up rooms in Signagelive, please see this Help Centre article.

Using Google Resources

Google provides the ability, when using GSuite, to configure Resources which can be booked and configured with information, such as the capacity of the room. Resources, in this scenario, would be a direct correlation to a room in your building. 

If these are configured, then Signagelive will, once your Google account is connected, synchronise the resources you have access to. These will then be available to attach to the rooms you create within the Calendar Integration application.

You will NOT be able to book meetings from a Signagelive player if you use a resources calendar as the calendar for a room, this is because it is not possible to add meetings directly to a resources calendar, the resource must be invited as an attendee to the meeting. Therefore you must, in this scenario, have another calendar which will be the calendar you will be using for meetings which are shown on the Signagelive App.

You do not have to attach a resource to a room to be able to book meetings from a Signagelive player.

Setting up the Interactive Room Booking App

Please Note

Before starting, make sure you have the API Key for the Room you want to configure.

Once your Google account is linked to Signagelive and your rooms are created (as described here), you can begin setting up your Room Booking app.

• Login to Signagelive as an Administrator or a User
• Select Content
• Select Playlists
• Select Create/ Edit
• Press Add (blue +)
• Select From the Marketplace
• Search for Interactive Room Booking App
• Click to Add the Interactive Room Booking App to your Signagelive network
• Close the Marketplace
• Click on the Recently Added folder
• Add the App to the playlist of your choice
• Open the App properties within the playlist
• Set the API key to be the API key for the Room you want to display
• Save the playlist 

If you have already published this playlist to your players then the App will be added the next time the player checks in, otherwise, publish the playlist to your player/s. You can learn more about Publishing Contents in this Help Centre section.

Booking a Meeting from your Signagelive Player

• From your Signagelive player, press the “Book Now” or “Book Future” button
• Enter all the required details on the modals shown
• Click “Book”
• The meeting will be added, as long as it does not clash with any existing meetings.
• Signagelive will then synchronise the new meeting to the configured Google calendar for the configured room being used on the App
• If a resource is attached to the room, the resource will be invited to the meeting as an attendee.

Please Note

Meetings will use the timezone of the calendar attached to the room, rather than the timezone set in the room within Signagelive.

Known issues when using a Philips 10" [10BDL3051T]

When using a Philips 10" (10BDL3051T) please ensure that the device is set to use network provided time.

To use network provided time on the Philips 10” screen press and hold the Power button and simultaneously press Volume Down twice to enter admin mode (If asked for a password, the default is 1,2,3,4)

• Within the Admin Mode menu, select Apps
• Navigate to Settings (select 'Open')
• Go to Date and Time settings
• Make sure that ‘Automatic Date & Time’ is checked
• Ensure that you are using the correct timezone settings

How can I find out more?

You can always search for answers with the Signagelive Help Centre, but rest assured we have a dedicated Support Team that are ready to assist you with any questions you may have. We are always here to help as best we can, so just contact us for any help you require.